How do I begin an ISEP application?

Create an ISEP account at www.isepstudyabroad.org/apply. Once you have an account, click on “Application” in the menu to get started with an ISEP application! If your home university requires you to request permission to begin an application, please get in touch with your home ISEP Coordinator for more information on their approval process.

When is the ISEP application deadline?

ISEP’s priority application deadlines are September 15 for spring (approximately January – May) programs and February 15 for fall (approximately September – December) and summer (approximately June – August) programs. Some ISEP Exchange programs and many ISEP Direct programs remain available following these deadlines. You can find specific deadlines on each program page. Make sure to check with your home ISEP Coordinator about any earlier internal application deadlines that your home university may have.

Learn more: Program Types & Deadlines

How many programs should I apply to?

You may list up to 10 programs on a single application. If applying to ISEP Exchange programs, we recommend listing at least 2 programs that have a “good” chance of placement or better. Placement decisions are made based on exchange space available and academic fit. If applying to ISEP Direct programs, students usually only need to list one program, since there is no limit on inbound space.

Learn more: Chances of Placement

How can I find the requirements for the program I’m interested in?

Each program has a program page. You can find this by clicking on the university name in any program search, and then going to the bottom of the page. The program page shows academic and language requirements, fields of study, dates and fees, and also has links to course lists. If you add a program to your application’s Program List, you can click the program name to find this page again.

What documents do I need to complete an ISEP application?

Study abroad (ISEP Exchange and ISEP Direct) programs require an official transcript from your home university and an academic reference. A language evaluation or other language certification (TOEFL, IELTS, etc.) may be required if applying to study in another language. Your home or host university may also require additional application materials, such as a personal essay. Intern Abroad programs require a resume and statement of interest.

Can I submit my application without a transcript / academic reference / language evaluation?

Your application must be entirely complete, including all required documentation, before it may be submitted. Please follow up with your professors to ensure they submit your academic reference and/or language evaluation.

I requested an academic reference / language evaluation, but my professor didn’t receive an email from ISEP. What can I do?

ISEP automatically sends a request email as soon as you input your professor’s name and email address into the application. If your professor didn’t receive an email, it is usually due to email spam filter. We recommend re-requesting the academic reference / language evaluation from your professor and letting them know to check their spam folder.

Why isn’t my Biography section saving?

Due to immigration documentation regulations, the Biography section does not support special characters. Please do not use special characters (letters with accents, commas, periods, hyphens, etc.) in this section. Please note a passport is not required to complete this section (just answer “no” to the passport question).

Do I need a passport to apply for an ISEP program?

A passport is not required to submit your ISEP application, however we recommend that you begin applying for a passport as soon as possible if you do not have one. Passports should be valid for at least 6 months past the end date of your program, so you may also need to apply to renew your passport if it is expiring soon. To submit your ISEP application without a passport, simply click “no” for the question in the Biography section, “Do you currently have a passport?” When you receive your passport, please be sure to upload it to your ISEP application.

The Eligibility section says I’m ineligible for a program. What do I do?

If you do not meet the program requirements, or if you have not fully completed the other sections of the ISEP application, you may show as ineligible for a program. Resolve the issue noted in red text or remove the program from your application if you do not meet the requirements. You cannot submit your application if you show as ineligible for a program. Contact your ISEP Student Advisor with any questions about eligibility.

How do I submit my application?

Click the orange submit button on the front page of your application to send it to your home ISEP Coordinator for review and approval. If the submit button is greyed out, it means your application is not yet complete. Once your home ISEP Coordinator reviews and approves your application, you will be able to submit it to ISEP by paying the application fee (if applicable).

Why does my application say “ISEP Coordinator approval pending”?

Your home ISEP Coordinator must first approve your application before it can be submitted to ISEP. Please follow up with your home ISEP Coordinator (check the Your Contacts section) about approving your application. Your application isn’t considered submitted to ISEP until your Coordinator approves it, and you pay the application fee. Be sure it says “Submitted to ISEP” to know it’s ready for us to place.

How do I pay the application fee?

Click on Invoices & Payments in your ISEP account menu to pay the $100 application fee. The fee can be paid by debit or credit card.

How can I confirm that ISEP has received my application?

If your application status is “Your application has been submitted to ISEP” it means we have received it!

When will I find out my placement?

We do our best to notify students about their placement within 3 to 5 weeks of the priority application deadline. You can expect to receive your placement notification by late October if submitting for the September 15 deadline, or by late March if submitting for the February 15 deadline.

Learn more: Placement Process

Does ISEP accept late applications?

ISEP will continue to accept applications following the priority deadline, however late applicants will not receive priority placement consideration for ISEP Exchange programs. We will do our best to place you at one of the programs on your list, but please know that many programs do fill up immediately after the deadline. We welcome you to submit your application, and we will work with you to find an available program.



OTHER FAQs:

How do I complete my course list?

Open your ISEP application and select ‘Course List’ on your Dashboard. Here you will find a link to your host university’s program page and course catalog. Please review the program page for important academic information and instructions for navigating the course catalog, then use the course catalog link to search for courses. If the course catalog for the upcoming semester is not yet available, please use a previous semesters course catalog as a reference. Your course list is not a guarantee of course registration, and you may make changes once you have been confirmed by your host university.

My course list link is broken!

Please report any errors with broken with the following subject line: “Broken course link- (enter host institution here)”

How will my credits transfer?

As an ISEP member, your home university will transfer credits you receive at your host university while on an ISEP program. To determine exactly how these credits transfer and how they’re applied, you’ll want to talk with your study abroad advisor and academic advisor.

Who is my ISEP Coordinator?

You will have two ISEP Coordinators as an ISEP student: a home ISEP Coordinator and a host ISEP Coordinator.

Your home ISEP Coordinator is an employee of your university, who usually works in your university’s study abroad or international office. You home ISEP Coordinator can help you get started with the study abroad process, discuss eligibility requirements and recommend programs. They will also review and approve your application before it is submitted to ISEP.

Your host ISEP Coordinator is an employee of your host university, who usually works in the study abroad or international office there. Your host ISEP Coordinator will organize an on-site orientation for you, assist in arranging your housing and meal benefits and help you enroll in classes at your host university.

You can find your home and host ISEP Coordinator contact information under “Your Contacts” in the ISEP Dashboard.

Who are ISEP Global staff?

ISEP Global staff are employees of ISEP and work in the main Global Office in Arlington, VA. ISEP Global staff can assist with application tips, program recommendations and finding courses at your host university. We thoroughly review each application and conduct customized placement to match you with an ISEP program based on your academic needs. ISEP Global staff also offer pre-departure assistance, visa support and 24-hour emergency support while abroad. At the end of your program, the ISEP Global Office will process and forward your final transcript facilitated for credit-transfer.

Learn more: Meet Our Team